North Carolina Association of Public Health Nurse Administrators: Resolution/History/Awards

RESOLUTIONS/HISTORIAL/AWARDS COMMITTEE

The Resolutions Committee has the charge of receiving, studying and preparing resolutions about concerns and issues of this Association which will be presented to the membership at the Annual Conference.

A resolution is a main motion put before the organization. It may reflect the position of the group or issues of importance; it may honor a person or group or it may direct or substantially change the course or charge of the organization.

I. Membership

A. The committee shall consist of nine (9) members: the elected Chairperson, the Chair-elect, and the seven (7) NCAPHNA Regional Representatives as members.

B. The Chairperson is elected in even years for a two-year term and the Chair-elect in odd years.

II. Resolution Duties

A. Accept, solicit and prepare resolutions (using the standard format found in the

conference handbook) from any regional group or individual member.

B. Present to the Governing Board, in advance of each Annual Conference, the committee’s recommendations. These recommendations will be for approval, disapproval or referrals to an appropriate committee for additional information, clarification or study.

C. Notify the members and President in writing of the meeting date, time and place.

The Chairperson is responsible for this notification.

III. Resolution Procedures

A. Submit resolutions to the committee 90 days prior to the Annual Meeting.

B. Send approved resolutions to the Secretary 60 days prior to the Annual Meeting for inclusion in the preconference mailing. The Committee Chairperson is responsible for sending this information to the Secretary.

C. Return resolutions, as needed, to the originator for clarification, revisions or withdrawal.

D. Report to the membership, at the Annual Conference, all resolutions approved by the Governing Board. This report will be made by the Chairperson of the Resolutions Committee.

E. Resolutions may also be presented as main motions on the floor at the Annual Conference. (It is requested that resolutions to be presented in this manner be posted in at least four (4) locations for review by the membership with a copy to the Chairperson of the Resolutions Committee and Association Secretary.)

D. After the Annual Meeting of the NCAPHNA, the approved resolutions are copied on parchment paper, placed in plastic covers, and distributed as indicated.

IV. Resolution Process

A. Complete the form when making a resolution.

B. Submit the resolution to the Resolutions Committee at least 90 days prior to the annual NCAPHNA meeting.

C. Return resolutions to the Chair, Resolutions Committee.

D. Contact the Chair of the Resolutions Committee if you have any questions.

V. Format

A. Type all resolutions. This is a requirement.

B. Length of a resolution is (usually) 3/4 of a page.

C. Heading is centered with the following information on a separate line, double spaced :

Person:

1. Resolution to honor

2. Person’s name

3. Month and year of the current Annual Meeting, i.e., December, 2000.

Issue:

1. Resolution

2. Issue

Revised 1987, 1988, 1990, 1994, 2000,2007

3. Month and year of the current Annual Meeting.

D. Content

1. Person - descriptive comments. Mention, for example, length of service in agency, major accomplishments, involvement in community and professional organizations, honors and awards, etc.

2. Issued - descriptive comments. Mention, for example, the issue, impact of the issue on health and public health, actions being taken, actions needing to be taken, etc.

3. Comments - begin with WHEREAS (indented) and single-spaced.

E. Ending

1. Person - after content ends, be it therefore

RESOLVED, that the North Carolina Association of Public Health Nurse Administrators go on record as honoring ______________(name)______________ and that a copy of this resolution be presented to ___________; and be it further

RESOLVED, that a copy of this resolution be sent to _____________ (identify key persons and titles)___________.

2. Issue - after content ends, be it therefore

RESOLVED, that the North Carolina Association of Public Health Nurse Administrators go on record as __________________(what want done)_____________; and be it further

RESOLVED, that a copy of this resolution be sent to ____________(identify key persons and titles)_________.

VI. Suggestions for Resolutions

A. Public Health Nurse/Supervisor/Director/Administrator/Consultant who is retiring from Public Health Nursing Service or who has died.

B. Issues of concern to Public Health/Public Health Nursing.

C. Other people/groups/organizations deserving recognition.

II Sample formats of a resolution for a person and issue are below.

NORTH CAROLINA ASSOCIATION OF PUBLIC HEALTH NURSE ADMINISTRATORS

Resolutions

DATE _______________________

Name of Resolution ____________________________________________________________

Name of Submitter _____________________________________________________________

Address ______________________________________________________________________

______________________________________________________________________

City, State, Zip ___________________________ Telephone ____________________________

Signature of Submitter___________________________________________________________

SAMPLE OF PERSON

RESOLUTION TO HONOR

(Insert Name)

Month, Year

WHEREAS, ______________________ (name)________________________________

_________________________________________________________________________ ; and

WHEREAS, ; and

WHEREAS,

therefore ; be it

RESOLVED, that the North Carolina Association of Public Health Nurse Administrators go on record as honoring (name), and that a copy of this resolution be presented to ______________________________________; and be it further

RESOLVED, that a copy of this resolution be sent to (names and titles). (Addendum K)

SAMPLE OF ISSUE

RESOLUTION

(Insert Issue)

Month, Year

WHEREAS, the North Carolina Association of Public Health Nurse Administrators _________________________________________________________________________; and

WHEREAS, ; and

therefore ; be it

RESOLVED, that the North Carolina Association of Public Health Nurse Administrators go on record as

and be it further ; and

RESOLVED, that a copy of this resolution be sent to (names and titles).

VII. Historical Duties

A. Review the Association Notebook from the previous year and summarize historically significant information. This information will be presented in the same format as the current history.

B. Review and extract historically significant information from the minutes of the annual Conference and present this information in the same format as the current history.

C. Maintain a current list of individuals who are honored at the Annual Conference.

D. Maintain a current list of individuals who are recipients of Elizabeth S. Holley Public Health Nurse Scholarship awards.

E. Make all the above documents available at the Annual Conference.

VIII. Chairperson

A.. Notify the committee members and the President in writing of meeting date, time and place.

B. File original copy of all historical documents in the Association Historical Notebooks.

C. Keep the Association Historical Notebooks in a safe and secure manner.

IX. Awards Duties

A. Review and update the types of awards.

All awards may be made annually, but are not required each year, if no outstanding nominees are presented.

X. Types of Awards

A. Estelle Fulp: To be given to a member of the Association who has made significant contributions to the work of the Association, to public health nursing or to patient care over a period of time.

B. Non-Member Individual or Group: To be presented to a non-member individual or group who has made outstanding contributions to the work of NCAPHNA or public health nursing.

Revised 1992, 1994, 1996, 2007

C. Committee: To be presented to an Association committee which has functioned outstandingly during the current year or cumulative years.

D. Honorary Membership: Past members who made significant contributions to the Association during membership years may have honorary status bestowed upon them by the Association.

E. Presidential Recognition Award: To be presented annually to the outgoing President by the incoming President; in recognition of the contributions and leadership skills exhibited in behalf of the Association.

XI. Awards Procedure

A. Nominations may be made by an individual member or group of members.

B. The members of the current Awards Committee will serve as judges for all awards.

C. The Awards Committee will distribute nomination forms to each Regional Group for all awards.

D. Nominations form (Addendum E) must be used for all nominations.

E. Nominations must be received by Chairperson of Awards Committee by 60 days prior to Annual Conference.

F. Awards may cost a maximum of $50.00 each.

G. Maintain the Awards Book and pass to the succeeding Chairperson.

XII. Content of Awards

A. Estelle Fulp Award shall be a plaque with NCAPHNA emblem and $25.00 donation to Elizabeth S. Holley Public Health Nurse Scholarship Fund.

B. Non-Member Individual Award shall be a plaque with NCAPHNA emblem.

C. Committee Award will be a $50.00 donation to the Elizabeth S. Holley Public Health Nurse Scholarship Fund and members recognized at the Annual Meeting with individual certificates.

D. Honorary membership will be a plaque with NCAPHNA emblem conferring honorary status.

E. The Past President’s Award will be a plaque having a gavel and emblem.

XIII. Chairperson

Notify the committee members and the President in writing of the meeting date, time and place.